Power up your business: 10 admin and accounting tools that will help you streamline your operations

Tired of spending hours on tedious admin and accounting tasks? You’re not alone. Many businesses struggle to keep up with the endless paperwork, data entry, and manual processes that slow down operations. The good news is that there’s a way to break free from these time-consuming tasks. With the right tools, you can automate and streamline everything from bookkeeping to payroll, making your business run smoother and more efficiently.

In this article, we’ve compiled a list of 10 admin and accounting tools that will transform the way you run your business. Whether you’re a startup looking to get organised or an established company aiming to optimise your processes, these tools are designed to boost your efficiency and keep you focused on growth. Let’s take a closer look at how these platforms can power up your operations.

1. Docyt: AI-powered document management and bookkeeping

Docyt is an AI-driven platform that automates bookkeeping and document management by integrating with your accounting software. It allows businesses to scan, organise, and manage receipts, invoices, and other financial documents, reducing the need for manual data entry. By automating tasks such as expense management, revenue reconciliation, and month-end closing, Docyt provides real-time financial insights. The platform’s customisable reporting and multi-entity accounting capabilities enable businesses to streamline operations and focus on growth.

Pricing:

• Impact: $299/month – Includes AI-driven bookkeeping, expense and revenue management, and real-time reporting for small businesses.
• Advanced: $499/month – Adds support for up to 3 revenue systems and 100 bills per month, with department-level P&L reporting.
• Advanced Plus: $799/month – Offers advanced features such as revenue deposit tracking, support for 150 bills/month, and line item data extraction.
• Enterprise: $999+/month – Custom pricing for businesses needing additional licenses, multiple revenue systems, or advanced reporting options.

2. Factorial: All-in-one HR management solution

Factorial is an HR platform designed to streamline human resources tasks, from payroll and benefits management to employee time tracking and performance reviews. Tailored for small and medium-sized businesses, Factorial offers tools for managing employee data, tracking time off, and automating payroll processes. With built-in compliance features and an intuitive interface, it helps HR teams focus on strategic tasks rather than manual administrative work.

Pricing:

• Free Plan: Available for small teams with basic HR management needs.
• Business Plan: €4 per employee per month, includes advanced features like time tracking and document management.
• Enterprise Plan: Custom pricing for larger businesses that need additional support and tailored features.

3. Gusto: All-in-one payroll and benefits platform

Gusto is an all-in-one HR platform that helps businesses manage and simplify payroll, benefits, and HR needs efficiently. It offers full-service payroll, including automatic tax filing and compliance tools, as well as employee benefits like health insurance and retirement plans. Gusto also provides tools for hiring, onboarding, time tracking, and talent management to enhance productivity and employee engagement. With over 300,000 businesses using the platform, Gusto streamlines HR processes for companies of all sizes.

Pricing:

• Simple: $40/month base + $6 per employee – Includes single-state payroll, automated tax filings, employee profiles, and basic accounting integrations.
• Plus: $60/month base + $9 per employee – Offers multi-state payroll, next-day direct deposit, advanced accounting features like time tracking and project tracking, and expense management.
• Premium: $135/month base + $16.50 per employee – Adds priority support, dedicated success managers, and advanced compliance features, perfect for businesses needing deeper accounting insights and complex payroll needs.
• Contractor Only: $35/month base + $6 per contractor – Ideal for contractor-only businesses, providing contractor payments and 1099 filings.

4. Katana Cloud Inventory: Manufacturing and inventory management with built-in accounting

Katana is an all-in-one manufacturing and inventory management platform designed to help businesses manage their production, inventory, and order fulfilment processes. The platform caters to small businesses and large manufacturers, offering real-time insights into stock levels, production schedules, and order management. With its integrations to popular accounting systems like Xero and QuickBooks, Katana ensures that inventory data is always aligned with financial records for efficient operations.

Pricing:

• Starter: $179/month billed annually or $199/month billed monthly – Ideal for small businesses needing a scalable solution with essential inventory management features. Includes 1 inventory location, unlimited users, integrations, and SKUs.
• Standard: $359/month billed annually or $399/month billed monthly – For growing businesses with advanced inventory needs, including 3 inventory locations, barcode scanning, multicurrency support, custom user permissions, and advanced insights.
• Professional: $799/month billed annually or $899/month billed monthly – Designed for established companies requiring complex workflows, full traceability, planning and forecasting, API access, and warehouse management with support for up to 10 inventory locations.

5. Melio: Simplified payments for small businesses

Melio is a payment solution that streamlines bill payments for small businesses. The platform allows companies to pay vendors and contractors via bank transfer (ACH), checks, or credit card, even if the vendor does not accept card payments. Melio integrates with accounting software like QuickBooks, ensuring seamless bill management and payment reconciliation. Its user-friendly interface allows businesses to manage their payments from one dashboard, reducing the hassle of manual payments.

Pricing:

• Go: Free – 5 free ACH transfers/month, 10 QuickBooks/Xero syncs, limited to one user.
• Core: $25/month – 20 free ACH transfers, unlimited 2-way QuickBooks/Xero sync, batch payments, and user management.
• Boost: $55/month – 50 free ACH transfers, 2-day ACH delivery, advanced workflows, and premium support.

6. Navan: Manage travel expenses and corporate spending

Navan, formerly known as TripActions, is an all-in-one platform that streamlines business travel and expense management. Offering complete visibility and control over employee spending, Navan helps companies manage their finances in real-time. It automates expense tracking, enhances budget control, and simplifies travel management—all from one intuitive platform.

Pricing:
Custom pricing based on business needs.

7. Shoeboxed: Expense tracking and receipt organisation

Shoeboxed simplifies expense management by allowing users to digitise and organise paper receipts through its automated data extraction and human verification technology. Whether you’re a small business owner, freelancer, or accountant, Shoeboxed helps you efficiently track expenses, prepare for tax season, and stay organised.

Pricing:

• Startup: $18/month (600 digital and 300 physical scans/year)
• Professional: $36/month (1,800 digital and physical scans/year)
• Business: $54/month (3,600 digital and physical scans/year)

8. Synder: Automated accounting for e-commerce businesses

Synder is an accounting automation tool designed for small and mid-sized businesses, particularly those in the e-commerce and SaaS sectors. It helps companies sync transactions from multiple sales channels into accounting platforms like QuickBooks, Xero, and Sage Intacct. This streamlines bookkeeping tasks such as revenue recognition and transaction reconciliation, ensuring accuracy and saving time. Synder supports over 30 integrations, allowing businesses to manage their financial data across platforms like Shopify, Stripe, and WooCommerce.

Pricing:

• Medium: $52/month (up to 500 transactions/month)
• Scale: From $92/month (1K – 5K transactions/month)
• Large: From $220/month (10K – 50K transactions/month)
• Enterprise: Custom pricing for businesses with 50K+ transactions/month

9. Treasury Software: Streamlined treasury management and ACH payments

Treasury provides robust tools for businesses to automate the creation and transmission of ACH files, reconcile bank accounts, and streamline payment processes. Designed for companies of all sizes, it simplifies tasks such as generating ACH files for vendor payments, employee direct deposits, and customer collections it also includes fraud prevention tools such as positive pay, which helps ensure that only authorised checks are processed by the bank. With built-in features for managing recurring payments, reversing transactions, and handling international transfers

Pricing:

• Standard: $39.95/month (single user) or $79.95/month (multi-user) – Includes basic ACH file creation, NACHA compliance, and integration with QuickBooks and Excel.
• Corporate: $59.95/month (single user) or $99.95/month (multi-user) – Adds features such as email notifications for transactions, support for additional ACH formats, and ACH file parsing utilities.
• Advanced: $109.95/month (single user) or $149.95/month (multi-user) – Provides all Corporate features plus support for international ACH transactions, multiple origination accounts, tax payment formats, and EDI engine for corporate trade exchanges.

10. Xero: Cloud-based accounting for businesses of all sizes

Xero is an intuitive accounting platform designed to help small businesses, accountants, and bookkeepers manage their finances efficiently. It offers essential tools for invoicing, expense tracking, bill payments, and cash flow management, with the flexibility to integrate with various apps as your business grows. Xero’s user-friendly interface simplifies everyday accounting tasks, making it a great solution for businesses of all sizes.

Pricing:

All plans include 24/7 online support, secure data storage, and the option to add additional features like expense tracking, project management, and advanced analytics at an extra cost.

• Starter: $29/month – Ideal for small businesses with basic accounting needs, including sending quotes and 20 invoices, entering 5 bills, and bank transaction reconciliation.
• Standard: $46/month – Suited for growing businesses, offering all Starter features with increased transaction limits.
• Premium: $62/month – Designed for businesses with advanced needs, including support for multiple currencies and more complex workflows.

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